Privacy Policy
Last Updated: November 7, 2025
Effective Date: November 7, 2025
1. Introduction
Welcome to Time Across the Solar System, operated by Rondanini Publishing Ltd ("we," "us," "our").
Company Details:
- Company Name: Rondanini Publishing Ltd
- Contact Email: info@rondanini.com
- Privacy Email: info@rondanini.com
We are committed to protecting the privacy of all visitors to our website, particularly children. This Privacy Policy explains how we collect, use, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
For Parents and Teachers:
This website is designed for educational use by children. We have designed our services to minimise data collection. Please review this policy to understand what information we collect and how we use it.
2. Who We Are (Data Controller)
Rondanini Publishing Ltd is the data controller responsible for your personal information.
Contact Our Data Protection Team:
- Email: info@rondanini.com
- Subject Line: "Data Protection Enquiry"
If you have any questions about this Privacy Policy or how we handle your data, please contact us using the details above.
3. Information We Collect
We are committed to collecting only the minimum information necessary to provide our services.
3.1 Information You Provide Directly
Age Calculator:
- • Birthdate (date only - used for calculations, not stored)
- • NO names or personal identifiers collected
- • Calculations performed in your browser (client-side)
- • Results NOT saved to our servers
Newsletter Signup (Optional):
- • Email address (if you choose to subscribe)
- • Name (optional)
- • School/Organisation (optional for teachers)
Contact Forms:
- • Name
- • Email address
- • Message content
- • School/Organisation (if applicable)
3.2 Information We Collect Automatically
Technical Information:
- • IP address (anonymised)
- • Browser type and version
- • Device type (desktop, tablet, mobile)
- • Operating system
- • Pages visited and time spent
- • Referring website
3.3 Information We Do NOT Collect
We do NOT collect:
- ❌ Full names from the Age Calculator
- ❌ Postal addresses
- ❌ Phone numbers
- ❌ Payment information (our services are free)
- ❌ Social media profiles
- ❌ Location data beyond country-level
- ❌ Sensitive personal data about children
4. How We Use Your Information
We use your information only for the following purposes:
4.1 Educational Service Delivery
Age Calculator:
- Purpose: Calculate your age on different planets
- Legal Basis: Legitimate interests (providing educational tool)
- Retention: NOT stored - calculations performed in browser only
Newsletter (Optional):
- Purpose: Send educational updates, new features, teaching resources
- Legal Basis: Consent (you can unsubscribe anytime)
- Retention: Until you unsubscribe or 3 years of inactivity
5. Children's Privacy
We take children's privacy extremely seriously.
Our Approach:
- • We do NOT knowingly collect personal data from children under 13 without parental consent
- • Our Age Calculator and Planet Explorer require NO personal information
- • We encourage parents and teachers to supervise children's use
Parental Rights
Parents/guardians can:
- Request deletion of any data related to their child
- Request access to data we hold
- Withdraw consent at any time
- Contact us with concerns: info@rondanini.com
6. Legal Basis for Processing
Under UK GDPR, we must have a legal basis for processing personal data. We rely on:
Consent:
- • Newsletter subscriptions
- • Cookie usage (non-essential cookies)
Legitimate Interests:
- • Providing educational tools
- • Website operation and security
- • Improving our services
You can withdraw consent at any time by contacting us or using unsubscribe links.
7. Sharing Your Information
We do NOT sell or rent your personal information to third parties.
Third-Party Service Providers
We may share data with trusted service providers who help us operate our website:
Hosting Provider:
Purpose: Website hosting and operation
Email Service Provider:
Purpose: Send newsletters (only if you subscribe)
All service providers are contractually obligated to protect your data and process data only on our instructions.
8. Data Retention
We keep personal data only as long as necessary:
| Data Type | Retention Period | Reason |
|---|---|---|
| Age Calculator data | Not stored | Processed in browser only |
| Newsletter emails | Until unsubscribe + 30 days | Allow for processing unsubscribe |
| Contact form data | 3 years | Respond to queries and maintain records |
| Server logs | 90 days | Security and troubleshooting |
9. Your Rights
Under UK GDPR, you have the following rights:
Right of Access
Request a copy of personal data we hold about you
Right to Rectification
Request correction of inaccurate data
Right to Erasure
Request deletion of your personal data
Right to Restrict Processing
Request we limit how we use your data
Right to Data Portability
Receive your data in a portable format
Right to Object
Object to processing based on legitimate interests
Right to Withdraw Consent
Withdraw consent at any time
Right to Complain
Lodge a complaint with the ICO
To Exercise Your Rights:
- Email: info@rondanini.com
- Subject: "Data Protection Rights Request"
- We will respond within one month
10. Data Security
We implement appropriate technical and organisational measures to protect your data:
Technical Measures:
- ✓ SSL/TLS encryption (HTTPS)
- ✓ Secure hosting infrastructure
- ✓ Regular security updates
- ✓ Access controls and authentication
- ✓ Encrypted data transmission
Organisational Measures:
- ✓ Staff training on data protection
- ✓ Data processing agreements with providers
- ✓ Regular security reviews
- ✓ Incident response procedures
- ✓ Minimal data collection approach
While we take security seriously, no system is 100% secure. We cannot guarantee absolute security.
11. Changes to This Policy
We may update this Privacy Policy occasionally. Changes will be posted on this page with an updated "Last Updated" date.
Significant changes will be highlighted via:
- Notice on our homepage
- Email to newsletter subscribers (if applicable)
Please review this policy periodically.
12. Contact Us
Questions about this Privacy Policy or our data practices?
- Email: info@rondanini.com
- Subject: "Privacy Policy Enquiry"
- Website: Contact Form
13. Complaints
You have the right to complain to the UK's data protection authority:
Information Commissioner's Office (ICO)
- Website: www.ico.org.uk
- Helpline: 0303 123 1113
- Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF